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Plan your event

Thank You for Booking with us!

Below you will find some useful information (by no means complete) to help with your planning.

Bar & Beverages

For most events that hire bar staff you will be supplying the beverages, both alcoholic and non alcoholic. We will supply the ice and the cups (disposable, though we try to minimize environmental impact) and all the accessories. If you would like glassware, you will need to arrange that… Also The Courtyard provides a water station with paper cups. You don’t need to bring bottled water if you don’t want to. 

If you want to offer coffee, just bring coffee. We brew and serve it and have all the supplies (cups, creamer etc) for it. 

Birthdays and Baby showers, if you aren’t hiring bar staff you are responsible for bringing your own cups and ice for the bar. If you want to offer coffee you need to bring all the supplies for that also. 

Beverages need to be delivered to The Courtyard earlier in the day to be put on ice. By noon is ideal. 

How many beverages should you buy? Unless your crowd consists of really heavy, or really light, drinkers, a good rule is two drinks per person for the cocktail hour and one drink each per hour after that

You may want to purchase limes for the bar.  

We have enough tubs for any kegs. Be sure the brewery is giving you a tap to tap into the kegs, 

We have 2 coolers for ice and drinks, if you have more than 25 guests bring extra coolers. 

Food Set Up

Inside we have a corner seating bench that turns into a serving bar for food. See photos below. You are in charge of food whether that’s working with a caterer or otherwise. Please note caterers Amy not supply plates and cutlery. So be sure to ask about it. Here are some resources for ordering. 

These plates and Utensils are made of sugarcane pulp (a waste product) and will biodegrade 100% into the earth. 

Eco Plates & Bowls

Eco Utensils

Palm leaf and bamboo plates are also pretty and earth friendly.

Amazon

Fire Pits

Bring your own Envirolog type firewood for the two outdoor fireplaces! No regular firewood. Envirolog/Duraflame logs burn at a better pace and keep any pyromaniacs at bay! The goal is to have a modest slow burning fire so not to create any fire hazards in our historic downtown.

Trash

We handle the trash.

Tables and Chairs and Linens

Refer to our Tables & Chairs page for more info. You provide the linens. Here is a link for linens on amazon. Remember to sign up for smile.amazon.com every purchase supports a charity of your choice when shopping that way! You set up the tables and chairs but we break them down for you the next day.

Indoor Outdoor Speakers

You can connect your playlist device via Bluetooth. The name is Esinkin BT Adaptor. You may need to push the button on the adaptor to connect for the first time. The adapter is by the bar post. A little square thingy. Do no take your playlist device outside as you will loose connection. When using a phone remember to set it on “do not disturb” to avoid phone calls and texts coming through the speakers! 

After 9:30pm (Sat 10pm) outdoor music needs to be conversation volume only. 

Poster Box

The little Poster box outside holds an 11″ x 17″ Poster.  We also have two sandwich chalk boards for the front. 

Vases

We have a small assortment of vases you are welcome to use.

Flowers

The only florist in Bisbee is Safeway. 

Aisle Runner

We recommend purchasing at least 33′

Miscellaneous

Things you may want to bring: tape – scissors – tissues  – cake knives – etc…