Planning Your Wedding
Timing
- Venue rental is available starting at 10 am for set up and closes at 11 pm.
- You have the next day until 10 am to take out the things you brought in. We do the rest.
- If you have booked the PREP DAY the venue is available starting at noon the day prior and you can enter the next day (event day) as early as you like.
- Notify us if your event duration is longer that 6 1/2 hrs. We may need to add more staff to your invoice.
Food Set Up
Inside we have a corner seating bench that turns into a serving bar for food! See photos below.
A buffet style dinner works well at The Courtyard. The Courtyard is not set up for table service.
Please note we DO NOT provide anything regarding food other than the serving bar and tables. You are in charge of food whether you are coordinating with a caterer or preparing your own. You can work with any caterer you like!
Linen and dishware rental available with Victoria Richards – 520 243 0456.
Food Rules
Here are our rules regarding catering/food service:
- Disposable dinner plates only. Real silverware is allowed and encouraged. Glassware is ok too.
- There is a slop sink in the back room for some basic rinsing of a few dishes. All proper washing of chafing dishes, display dishes etc must happen off site.
You’ll need to let us know ahead of time:
- If you or your caterer plan on doing any kind of food prep and/or use the stove tops and oven. This includes use of the kitchens in our guest units to prepare food for the wedding.
Things to Keep in Mind
- Many caterers do not supply plates, cutlery or to-go boxes. So be sure to ask about it in advance.
- If you need to order disposable plates, we recommend these plates and utensils that are made of sugarcane pulp (a waste product) and will biodegrade 100% into the earth.
- Eco Plates & Bowls
- Eco Utensils
- Palm leaf and bamboo plates are also pretty and earth friendly and you can order from Amazon
Bar & Beverages
- Our Bartender(s) will handle set up, serve and breakdown.
- Bartenders arrive 1-2 hours before guest arrival.
- We supply the ice, the cups and all the accessories/tools.
- Our cups (other than the champagne flutes) are disposable. However we do try to minimize environmental impact by labeling cups and ordering eco friendly products. If you prefer to use glassware, please arrange for that.
- All you need to do is to bring your choice of beverages, mixers and garnishes. Unconsumed beverages will be returned to you!
- In addition, The Courtyard provides a water station with paper cups.
- If you would like to offer coffee you may bring the coffee grounds and milk. We will brew, serve and provide all the supplies needed (sugar, cups, stirrers etc. ).
- If you are a party of 40 people or more please bring a couple extra coolers for us to use.
Fridges
We have a small fridge behind the bar and some more fridge space in the back room. (see photos below)
Fire Pits
Please bring your own Envirolog type firewood for the two outdoor fireplaces! No regular firewood. Envirolog/Duraflame logs burn at a better pace and keep any pyromaniacs at bay! The goal is to have a modest slow burning fire so not to create a fire hazard in our historic downtown. (see photo below)
Trash
We handle the trash.
Sound & Music
Indoor & Outdoor Speakers
You can connect your playlist device via Bluetooth. You will find a note with instructions taped by the stereo in the kitchen. Our staff will also be familiar with the stereo and can assist you.
Leave your playlist device inside as you will lose connection otherwise. When using a phone remember to set it on “do not disturb” to avoid phone calls and texts coming through the speakers!
After 10pm outdoor music needs to be conversation volume only.
Dj's & Bands
We ask that Dj’s don’t use subwoofers at The Courtyard. Hard stop for DJ music is 10pm. We can turn on the house speakers for you at conversation volume after.
Most bands bring their own PA. You can also rent ours for $75 if needed. Live music to end by 10pm.
Everything Else
Tables, Chairs & Linens
You set up the tables and chairs to your liking and we will break them down for you the next day! Refer to our Tables & Chairs page for more information. We ask that you provide the linens. Here is a link for linens on amazon or rent them with Victoria!
Vases
We have a small assortment of vases you are welcome to use.
Flowers
Bloomhaus located in Bisbee, for custom floral arrangements & delivery – Bonnie | 612 840 5370
And the Bisbee Safeway is also a place to purchase flowers.
Miscellaneous
Sparklers are ok to use. Candles are fine but in glass vessels only. No confetti due to clean up.
Things you may want to bring: tape – scissors – tissues – cake knives – etc…
Arch
Decorate the Arch however you like! We have some decorations you can use or bring your own. If not using the Arch it can be moved to the side of the stage but it cannot be removed from stage due to it’s weight.
Poster Box
The Poster Box outside is 11″ x 17″ if you wanted to display your own poster.
Aisle Runner
We recommend purchasing at least 33′ or better yet, use decorative items like candles, flowers or little baskets to mark an aisle! Fabric isn’t ideal because of the gravel.
TV
Share photos and video on our medium size TV. The screen hooks up via an HDMI cable or to an iPhone/iPad and is located inside a bookshelf cabinet.
Historic Brewery Gulch | 18 Brewery Avenue | Bisbee Az 85603